Skip to content
Home » Resources » Small Business Tech » Password managers explained

Password managers explained

Home > Resources > Small Business Tech > Password managers explained

Password managers explained


Stronger security

Use unique, complex passwords for every account.

Save time

No more forgotten passwords or resets.

Stay organised

Keep all your logins in one secure place.

Greater peace of mind

Focus on your business, not your passwords.

What is a password manager?

A password manager is a secure tool that stores your usernames and passwords, and can also generate strong passwords, fill them in for you and keep your information safe across your devices.

Why use one?

✓ Helps prevent hacking and data breaches
✓ Reduces the risk of password reuse
✓ Saves time and makes logging in easier
✓ Keeps your business and client data safer


What is a password manager?

ToolKey featuresBest forPrice (from)
Bitwarden Open source, secure, unlimited devicesIndividuals and small businessesFree (premium from £8/month)
1Password Easy to use, great for teams, extra security featuresSmall businesses and teams£2.99/month
LastPass Simple interface, password sharingIndividuals and small businessesFree (premium from £2.90/month)
Dashlane VPN included, dark web monitoringBusinesses wanting extra features£3.75/month
NordPass User-friendly, secure, good free planIndividuals and small businessesFree (premium from £2.39/month)

Tips for getting started

1. Choose a trusted password manager
Pick one that fits your needs and budget.
2. Create a strong master password
Make it long, unique and memorable.
3. Add your accounts
Start saving your logins and let the tool do the rest.
4. Turn on extra security
Use two-factor authentication (2FA) where available.


Frequently asked questions

Yes, provided you use a reputable password manager and secure the account properly. Password managers encrypt your stored passwords so they are much safer than reusing passwords, keeping them in a document or relying on your browser alone. Use a strong master password and turn on two-factor authentication where available.

This depends on the provider. Some offer account recovery options, recovery codes or administrator recovery for business accounts. Others deliberately cannot recover your master password because they do not have access to it. When you first set up your account, save any recovery information somewhere secure.

Yes. Most password managers have apps for iPhone and Android and can securely sync your passwords across your phone, computer and other devices. They can also fill in usernames and passwords automatically in apps and websites.

There is no single best option for every business. Look at how many people need access, whether passwords need to be shared securely, administrator controls, two-factor authentication, device support and cost. Bitwarden, 1Password, NordPass and similar business-focused services are worth comparing before choosing.